How hybrid teams can make better decisions

Remote or hybrid working environments have been a fact of life for many marketing organizations since COVID-19 arrived in 2020. Not only has remote working not gone away, there’s evidence that the incidence has continued to increase, specifically for marketers through the first half of 2023.

I recently helped an organization work through its challenges with hybrid work. We didn’t resolve all the issues but started to make tangible progress on all the decisions bugging leaders when they could no longer see the staff physically working in front of them.

Organizations are settling on an uneasy position for remote work. On one hand, many employees do not want to come back to the office full time, while on the other hand, managers and leaders want people in the office more days, ideally all five.

Many leaders feel like they are in an old cowboy movie, stuck in a standoff with their team. The reality is that everyone wants the same goal (helping the organization succeed). Still, there are disagreements on how to get there. 

In this article, I want to share several ideas to help marketing leaders make better decisions about how work gets done inside your organization. Before we jump into that, let me dispel myths about the effectiveness of remote work.

Does remote actually work?

Spoiler alert — no one knows. If you’re the kind of person who enjoys evidence-backed ideas, then you’re about to be disappointed. Studies are unclear whether employees are more effective at home or in the office. 

These varied conclusions make sense. Your effectiveness will vary greatly, depending on your circumstances. 

Do you have children at home who constantly come into the office during work hours? You’re unlikely to be effective.

Do you get frustrated when you’re constantly interrupted in the office despite wearing headphones? You’re likely to be more effective in the quietness of your own home.

There’s no value judgment on your preferences, but you should get crystal clear on how you enjoy working. Some people thrive on in-person contact while others prefer not to see anyone for days. 

We can also find plenty of examples to support either side. Remote-first companies like Zapier and Automattic (maker of WordPress) have created successful companies without ever having an office. Both companies bring people together physically multiple times per year.

At the same time, companies like Apple and Uber have shown that in-person work is highly beneficial for some cultures and organizations. 

The point here is that you can’t simply rely on academic data. You need to understand who is actually part of your organization and the best setup for them.

When I lead strategic sessions, we often have a section defining operational values. The list starts with vague words like respect and honesty but doesn’t capture what a team tries to say. No organization is going to say that their operation values include being disrespectful to others and lying. 

The key is to turn vague words into concrete language. When we say respect, we mean that we are willing to disagree on opinions, but I will continue to respect your expert assessment. Honesty means that we will share different ways of improving our performance with each other, even when it feels awkward and rude. 

Challenges in remote work need to be converted into tangible language. What are the actual issues you’re facing? Perhaps you feel that decisions are being made slower, you don’t know what everyone is working on, or you can’t get a hold of people during work hours. Make it tangible, and you can start to tackle it.

Dig deeper: 4 strategies to help marketing teams improve workflow and collaboration

The biggest challenge is meetings

In my experience, the biggest challenge for hybrid teams is meetings. I recently talked to a newspaper editor complaining about remote work. His newspaper was struggling to re-sign advertisers after the pandemic, and he felt everything was moving slower because he couldn’t talk with employees to make critical decisions. 

He’s completely right about the lag. If everyone is in the office, you can simply walk to their desk to talk to them. Reaching people by phone can introduce a lag of a few hours, slowing down decisions.

The solution is to break down decisions into before, during and after stages. 

  • Before making a decision, you will need research, analysis and other elements.
  • During a decision, you will need discussion and debate. 
  • After, you will need accountabilities and next steps.

The before and after stages can typically happen “offline,” while the during stage benefits from a video call or an in-person meeting. Organizing your decisions into stages means you don’t have to talk to people constantly. You can assign clear tasks and schedule meetings to make the actual decision.

Teams that used to be in-person all the time are accustomed to calling meetings in all the stages. 

“Let’s schedule a meeting to discuss what we need before we make the decisions.” 

“Let’s schedule a meeting to discuss the decisions.” 

“Let’s schedule a meeting to talk about next steps.”

That level of inefficiency does not work in hybrid environments. You need a better way of handling meetings.

Making in-person days count

I don’t believe most organizations will be 100% remote or 100% in-person. Instead, we will see reasonable compromises with people coming into the office two or three days a week. 

That means leaders need to figure out how to make in-person days count. There’s no point in bringing people to do the same work they could do at home. Seeing people working on their laptops with headphones on may give you some comfort, but it is a waste of time.

When I was a kid, I loved going to summer camp. It was completely different from school (with no homework), even though it occurred in the same building. I would not have gone if I had been told to spend my summers doing the same thing as regular school. You should think of your in-person days as summer camp. Unique, fun and completely worth the commute.

Think about what kind of work can only happen in person. Brainstorming sessions, strategic discussions, feedback, professional development and so forth should be at the top of your list. Let people do research, analysis, writing and other things on their own time at home. Design in-person days that remind people why they chose to join your organization.

Dig deeper: How new remote work apps and virtual meetings are transforming employee experience


I recently helped an organization design a future where their team is hybrid 50% of the time. Their leaders were nervous but also excited about the possibilities. It means reworking how their customer support team operates, adding a few missing technology pieces and leveling up their communication skills.

That’s how you should think about remote work. Think boldly and then turn concerns into tangible next steps. Remote work is here to stay for most organizations, including marketing organizations. It’s time to figure out how to make it work.

Dig deeper: 6 reasons why you need a marketing work management tool

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One Reply to “How hybrid teams can make better decisions”

Hybrid teams, comprising both in-person and remote members, have become increasingly common in today’s workplace. While they offer flexibility and access to a broader talent pool, making better decisions within such teams can present unique challenges. In this article, we explore strategies and best practices for hybrid teams to enhance their decision-making processes.

Embrace Diverse Perspectives
One of the advantages of hybrid teams is the diversity of experiences and perspectives they bring to the table. To make better decisions, it’s crucial to harness this diversity effectively.

Encourage Open Communication
Foster an environment where all team members, regardless of their location, feel comfortable sharing their thoughts and ideas. This open communication ensures that a variety of viewpoints are considered when making decisions.

Utilize Technology
Leverage technology to bridge geographical gaps. Video conferencing, instant messaging, and collaboration tools can facilitate real-time discussions, making it easier for remote team members to participate actively.

Define Clear Roles and Responsibilities
Clarity in roles and responsibilities is vital for effective decision-making within hybrid teams.

Role Clarity
Ensure that each team member understands their role in the decision-making process. This clarity reduces ambiguity and streamlines the decision-making workflow.

Assign accountability for different aspects of the decision-making process. Remote team members should be as responsible as on-site colleagues when it comes to decision outcomes.

Establish Structured Decision-Making Processes
Having a well-defined decision-making process can prevent confusion and ensure that decisions are made efficiently.

Identify Decision Criteria
Before making a decision, outline the criteria that will be used to evaluate options. This provides a clear framework for assessing alternatives.

Set Timelines
Establish timelines for decision-making. Clearly communicate deadlines to ensure that decisions are made in a timely manner.

Emphasize Data-Driven Decisions
Data-driven decision-making is the cornerstone of effective business strategies. Hybrid teams can benefit from this approach by leveraging data and analytics tools.

Data Accessibility
Ensure that all team members have access to relevant data and analytics tools, regardless of their location. This enables data-driven discussions and decision-making.

Data Interpretation
Train team members to interpret data accurately. Provide guidance on how to extract actionable insights from data sets.

Foster a Culture of Collaboration
Collaboration is key in hybrid teams, especially when it comes to making better decisions.

Regular Team Meetings
Schedule regular team meetings where both on-site and remote team members can come together to discuss ongoing projects and decisions.

Decision Documentation
Document decisions and the rationale behind them. This documentation can serve as a reference point and ensure transparency within the team.

Embrace Flexibility
Hybrid teams often operate in dynamic environments. Being adaptable is essential for making effective decisions.

Decision Reassessment
Be open to reassessing decisions when new information becomes available. Flexibility allows teams to adjust their strategies as needed.

Encourage a culture of experimentation. Sometimes, the best decisions come from trying new approaches and learning from the outcomes.

In conclusion, hybrid teams can make better decisions by embracing diversity, defining clear roles, establishing structured processes, emphasising data-driven approaches, fostering collaboration, and embracing flexibility. By implementing these strategies, hybrid teams can harness their unique strengths and overcome the challenges of decision-making, ultimately driving success in the modern workplace.


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